Ever sent a quotation and wondered why the response was slow or never came? A Quotation Sent Email Sample can be the difference between a closed deal and a lost opportunity. In today’s fast‑paced business world, the way you communicate a quote matters as much as the price itself.
We’ll demystify the art of crafting the perfect email that follows a quotation. From showing confidence to nudging prospects toward a decision, you’ll learn the tricks that successful salespeople use every day. By the end of this article, you’ll have a ready‑to‑send template, and practical variations for any situation.
Read also: Quotation Sent Email Sample
Why a Quotation Sent Email Sample Matters
When you email a quotation, you’re not just offering a price. You’re initiating a conversation that can build long‑term trust. Studies show that 74 % of B2B sales start with an email after an initial quote. One well‑structured message can reduce churn and accelerate approval times.
Consider the key elements that give your email authority:
- Clear subject line that hints at value.
- Personalized greeting that shows you know the client.
- Concise offer summary so the recipient sees it at a glance.
- Call‑to‑action (CTA) that tells the next step.
The following table gives a quick snapshot of the typical email structure you can mimic:
| Section | Content | Purpose |
|---|---|---|
| Greeting | Hi First Name, | Build rapport. |
| Introduction | Refresher on the collaboration. | Set context. |
| Quotation Details | Attach document, highlight key figures. | Show transparency. |
| CTA | Ask for a meeting or a response. | Prompt action. |
| Closing | Thank them, offer to answer questions. | Leave a good feel. |
With these pieces in place, your email becomes a professional, but friendly, invitation to move forward.
Quotation Sent Email Sample for a New Product Order
Subject: Your Custom Quote for the XPro Desk – Ready to Ship
Hi Maria,
Thank you for your interest in our XPro Desk. We’ve prepared a detailed quotation tailored to your office’s layout and requirements. Attached, you’ll find:
- Product specifications for the XPro Desk (Model 207).
- Bulk pricing for orders over 10 units.
- Estimated delivery dates (2–3 weeks after confirmation).
We’re excited to bring this piece of furniture into your workspace. Please let us know if you’d like to schedule a call this week to discuss customization options.
Looking forward to your reply!
Best regards,
Samuel Lee
Sales Manager, OfficeEquip
Quotation Sent Email Sample for a Service Upgrade
Subject: Upgrade Proposal – Seamless Transition to Premium Support
Hi David,
Our team reviewed your current contract and identified an upgrade that could reduce your downtime by up to 30 %. The attached quotation outlines the premium plan, highlighting:
- 24/7 support with a dedicated account manager.
- Monthly performance reports.
- Free training sessions for your staff.
Please review the details and let me know a convenient time for a brief chat tomorrow. I’m confident this upgrade will bring measurable ROI.
Cheers,
Lisa Patel
Account Executive, CloudNet Solutions
Quotation Sent Email Sample for a Consulting Project
Subject: Cost Estimate for Your Digital Transformation Roadmap
Dear Elena,
We’re thrilled at the prospect of partnering with you on your digital transformation journey. Attached is the quotation that covers:
- Project scope and milestones.
- Hourly rates of senior consultants.
- Contingency budget for scope changes.
Feel free to reach out with any questions. I propose we schedule a kickoff call next Thursday at 10 AM EST to align on expectations.
Thank you for considering us as your consultant.
Sincerely,
James O'Neil
Senior Consultant, Strategic Insights
Quotation Sent Email Sample with Follow‑Up Reminder
Subject: Friendly Reminder: Your 10% Discount Quote Still Valid
Hey Tom,
Just a quick note to remind you that the quotation we sent last week for the Kinetic 5K treadmill (10 % discount) is still open for 14 days. The attachment includes:
- Full price breakdown.
- Warranty and service terms.
- Proposed delivery window.
If you’re ready to move forward or need any clarification, let’s touch base today. I’m here to help!
Best,
Rachel Kim
Sales Lead, FitGear
Read also: Regret Email To Candidate Sample
Conclusion
Mastering the Quotation Sent Email Sample isn’t just about sending a link to a document; it’s about creating a persuasive narrative that nudges prospects toward a yes. Keep your messages clear, concise, and action‑oriented, and they’ll become powerful tools in your sales toolkit.
Ready to turn your quotations into signed agreements? Grab one of these templates, tweak it to fit your brand, and start sending. Your next big deal could just be an email away.