When you’re asked to send a quick reply, say “as per request,” it’s easy to gloss over the details and send a vague response. But a well‑crafted email can set the tone for your entire professional relationship. In this article, you’ll find a ready-to-use As Per Request Email Sample that fits any scenario—from client updates to internal memos. We’ll break down the essential components, show you how to write concise messages, and give you multiple templates you can copy and paste right away.
Why does this matter? According to a 2023 survey, 78% of managers say that clear written communication saves them at least two hours of follow‑up. By mastering the “as per request” format, you’ll reduce back‑and‑forth emails, improve credibility, and keep projects moving forward. Ready to level up your email game? Let’s dive in.
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Why an “As Per Request” Email Matters
When you write an as per request email, you’re acknowledging the sender’s instruction and offering a structured, easy‑to‑read response. This not only shows respect for the requester’s time but also demonstrates professionalism and attention to detail.
There are several key reasons to use this format: transparency, brevity, and accountability. By keeping the message focused, you avoid the clutter that often accompanies informal replies. Below is a quick checklist to ensure your email hits all the marks.
| Element | Why It Matters |
|---|---|
| Subject Line | Immediately signals relevance |
| Opening Phrase | Shows you understood the request |
| Core Information | Gives the requested data or status |
| Closing Call‑to‑Action | Keeps the conversation moving |
Follow this structure and you’ll deliver a professional reply every time. And if you’re unsure how to proceed, the section that follows provides detailed examples for various contexts.
Read also: Ask For Job Referral Email Sample
As Per Request Email Sample: Client Project Update
Subject: As Per Request: Project XYZ Status Update
Hi Maria,
As requested, here’s the current status of Project XYZ:
- Design phase: Completed – delivered on 5‑May.
- Development phase: 70% complete – expected delivery: 15‑June.
- Testing phase: Planned for 17‑June to 26‑June.
Please let me know if you’d like a deeper breakdown of the testing schedule or additional metrics. I’m happy to set up a quick call if you prefer.
Thank you,
Alex
Read also: Asking For Feedback From Colleagues Email Sample
As Per Request Email Sample: HR Inquiry Response
Subject: As Per Request: PTO Balance Confirmation
Dear HR Team,
Thank you for reaching out. As per your request, here’s my current paid time off (PTO) balance:
| Type | Accrued | Used | Remaining |
|---|---|---|---|
| Vacation | 18 days | 5 days | 13 days |
| Sick Leave | 10 days | 2 days | 8 days |
| Personal Days | 5 days | 0 days | 5 days |
If you need any further documentation or clarification, just let me know. I’m available for a brief meeting this week to discuss your policy review.
Best regards,
Jordan
Read also: Audit Confirmation Request Email Sample
As Per Request Email Sample: Vendor Request Follow‑Up
Subject: As Per Request: Quote Confirmation for Q3 Delivery
Hi Maya,
Thank you for the quick reply. Here’s the confirmed quote as per your request:
- Item A: $2,350 (includes 5% bulk discount)
- Item B: $1,490 (standard shipping)
- Total: $3,840 (excl. taxes)
The delivery window is 28‑Aug to 30‑Aug. If you need a revised order form or additional customization options, just drop me a line.
Thanks for your partnership,
Samuel
As Per Request Email Sample: Team Meeting Follow‑Up
Subject: As Per Request: Minutes from Monday’s Sync
Hey Team,
Per your request, I’ve attached the minutes from Monday’s sync. Highlights include:
- Action Item #1 – Sarah will draft the marketing plan by 10‑May.
- Action Item #2 – IT to patch the server on 12‑May.
- Next meeting – 20‑May, 2 pm.
You can download the full document here. Let me know if there are any edits or additions.
Cheers,
Chris
Conclusion
Mastering the As Per Request Email Sample format isn’t just about following a template—it’s about conveying professionalism, clarity, and respect for the recipient’s time. Whether you’re texting a quick status update or a comprehensive report, keep the subject line specific, present the facts at the forefront, and end with a clear next step. The examples above should serve as a foundation you can evolve to fit your own voice.
Now that you know how to structure and personalize these emails, try drafting one today! If you need additional templates or want to refine your tone, reach out—we’re happy to help you become an email pro. Happy writing!